Printing Creditor Trust a/c Cheques

The Creditor Payment function is used to print out cheques onto pre-printed stationery.
The following criteria is required for a transaction to be printed out as a cheque:
- The Transaction type is Payment or Cash Sale
- The Banking Type field on the transaction must be set as Cheque
- The Number field on the transaction must be blank
Cheque numbers can be assigned to transactions by using the Finalise process.

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Creditor Payments Trust a/c

Mandatory Prerequisites

Cash Book (Bank Account) Chart of Account - Maintaining Chart of Accounts

Bank Profile - Maintaining Bank Profiles

Screenshot and Field Descriptions

Date: this is the date that will be shown on the cheque.

When the Show - Finalised option is selected the Date field will be replaced with a Finalised drop down list.

Finalised: this is a drop down list of dates on which cheques were finalised, allowing the user to specify which batch to display or reprint.

Cash Book: this is a drop down list of the Cash Book (Bank Account) chart of accounts.

Trust a/c: this is a selection filter value for the Trust a/c.

Transaction (Year / Period / Number): these fields are for filtering the selection of transactions to a particular year, period or individual transaction number.

Next Cheque: this is the next cheque number that will be used when printing cheques. It will be automatically updated when the Finalise process is run. The starting value can be set for the Cash Book (Bank Account) in Maintaining Bank Profiles

Report Options

Report Header: this is the options for displaying the report header on the report. This is only enabled when the Report - Summary option is selected.

Show: this is the option to print cheques that are:

New: yet to be finalised (a trial view).

Finalised: have been finalised and need to be re-printed.

Transaction Type: this is the option to select which transaction type to show in the report.

Report: this is the option to print the Summary report or the formal Details cheque layout report.

How Do I : Print a Trial Cheque report

Select a Cash Book (Bank Account) from the drop down list.
Enter values in the selection filter value fields Trust a/c and Transaction as required. Leave blank to select all.
In the Show options select New.
Select the required value in the Transaction Type option.
In the Report option select Details.
Click the Application tool-bar push button: View, Print or Export.

How Do I : Finalise and assign Cheque Numbers to transactions

The Finalise process assigns the Cheque Numbers to the transactions in the database shown on the report. Once finalised the transactions will not show again unless the Show - Finalised option is selected.

Before finalising the Cheque Numbers refer to How Do I : Print a Trial Cheque report to view a trial report.
Enter values in the selection filter value fields Trust a/c and Transaction as required. Leave blank to select all.
Click the Application tool-bar push button: Finalise to finalise the Cheque Numbers.

How Do I : Print (or Re-print) Final Cheques to send out to Owners

In the Show options select Finalised.
In the Finalised drop down box select the date and time when the Cheques were finalised. Refer to How Do I : Finalise and assign Cheque Numbers to transactions for the finalisation process.
Select a Cash Book (Bank Account) from the drop down list.
Enter values in the selection filter value fields Trust a/c and Transaction as required. Leave blank to select all.
Select the required value in the Transaction Type option.
In the Report option select Details.
Click the Application tool-bar push button: View, Print or Export.